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Proposal Process

Proposals submitted in response to a request for proposals (RFP) or a request for qualifications (RFQ) are evaluated, based upon the criteria set forth in the RFP or RFQ.

Price may be included in the evaluation and award criteria for consultant services; except for consultant services that pertain to certain professions: including, but not limited to, architecture, landscape architecture, engineering, environmental services, land surveying, or construction project management. These types of services are considered qualification-based services in which price (or costs) will not be used as part of the criteria for evaluation and/or basis for awarding contracts. See the Brooks Act (Public Law 92-582, 40 U.S.C. 541 et seq.)

For a qualification-based RFP or RFQ (RFx), selection shall be on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the required services. Price shall only be considered after RFx submittals are evaluated based on their qualifications/competence and firm(s) is selected for negotiations.

Proposals are typically evaluated by a Consultant Review Board (CRB) consisting of at least three (3) individuals. These may include subject matter experts from other publicly funded agencies that are selected by the project manager.

The steps associated with the consultant selection process are outlined in detail in each RFx package. The typical steps are:

  1. Firms submit proposals in accordance with RFx package instructions 
  2. All submitted proposals are evaluated by the Consultant Review Board (CRB) 
  3. Top-ranked firms from the written proposal evaluation are invited for an oral interview with the CRB 
  4. The top ranked firm is selected for negotiations

Related Links:

  1. State of California, Department of Industrial Relations Frequently Asked Questions on Public Works (PWC 100)

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